This learning module is part 1 of How to Host an Authentic Youth Listening Session.

Level Setting and Creating Spaces

As a young person ages, their ability to participate in federally funded spaces depends on the federal funding source. Not all federal funding sources cover minors or young adults over the age of 24, and this information needs to be outlined as a requirement for YYAs to engage as a critical pillar within a program's success. A complete understanding of what a YYAs may be participating in and what is expected of them is essential. This will allow all participants to engage in the Listening Session with confidence and feel more inclined to apply to different opportunities that may arise over time. Programs should also clearly outline what identities and backgrounds are essential for specific spaces to ensure YYAs fully understand the opportunities for which they are eligible.

Setting expectations for YYAs, staff, and others involved in the agency who may work alongside staff (such as volunteers) can also help decrease any negative interactions. Staff hosting the Listening Session and YYAs who will be taking part in the session should all have dedicated time during the session to identify and create a Shared Community Agreement that dictates how they contribute to and interact with others in the Listening Session. There should also be clear, defined processes for how YYAs can address grievances with each other and with staff involved in the Listening Session.

Sample Shared Community Agreements

• Take space, make space - Some of us are a lot more vocal than others and sometimes that leaves our more introverted peers feeling like they do not have the space to share or contribute. Try to be self-aware and recognize when you are taking space and be sure you are creating as much space for others to share as you are taking.
• Work the issue, do not get personal - Sometimes the topics discussed in Listening Sessions can come with high emotions and passionate responses. Assume everyone is coming to the space with positive intent until proven otherwise.
• Take care of yourself - It is difficult to authentically contribute to processes when we are neglecting our needs. Take breaks and step away as needed.
• Learnings leave the room, stories stay - When sharing your experience in a Listening Session the personal stories and experiences of your peers should remain private. People should feel safe to share within these spaces. However, participants are encouraged to share the themes and facts they learned in this process.
• Foster a space for true authenticity - Hosting an authentic YYA Listening Session calls for the staff hosting them to create a space that meets YYAs where they are in that moment. While staff should provide clear communication of processes and expectations, this should never be at the expense of the participants’ natural comfort level. They should be encouraged and affirmed to bring their full selves ‘as is’ to the conversation.